DEPOSIT + PAYMENTS – A booking fee of 30% is required on signing this agreement to secure crew, shooting dates and pre-production planning. The remaining balance is due (2) two weeks before your wedding date. In the event of cancellation, the amount of 30% of the total is retained as a non-refundable deposit, see (7) for more details.
RESERVATION OF TIME AND DATE – This agreement constitutes an order for one wedding film production. Upon execution of this agreement and receipt of the deposit, Moving Films Limited will reserve crew and equipment for the time and date agreed upon. Moving Films Limited may use substitutes or sub-contractors in the fulfillment of all or part of the contracted services.
DELIVERY OF FINISHED PRODUCT – The post-production of your finished edits is a time intensive and creative process, and as such, there is no maximum editing hours assigned to each job, but instead, each is lovingly crafted into its finished form. As a guide only, Moving Films Limited endeavour to upload your completed trailer within (2) two weeks of the wedding date, deliver the highlights proof edit within (3) three to (6) six months and supply the completed film package within (9) nine months after the wedding date. On completion, Moving Films Limited will arrange delivery of your finished package to you via digital delivery.
EXCLUSIVE RIGHTS – It is understood Moving Films Limited is the exclusive official filmmakers/photographers retained to perform the services requested on this agreement. In signing this agreement, the Client is acting as agents for all members of the party and guests and grants Moving Films Limited all rights for display, broadcast, exhibition, promotion, and advertising use of all images produced under this agreement unless expressly instructed otherwise in writing (4) four weeks before the wedding date.
MUSIC – For copyright compliance purposes any audio recordings used within the film are intended for personal, domestic use. By signing this agreement, you release Moving Films Limited and its subsidiaries from legal action as a result of unauthorised duplication of audio recordings and hold yourself responsible for such actions. It shall be noted that Moving Films Limited makes no profit as a direct use of copyrighted audio recordings. Moving Films Limited are licensed through APRA NZ, trading as OneMusic, to use commercial music in their productions for up to 5 physical copies and online streaming via password protected website. Moving Films Limited is licensed through individual licences from audio libraries for non-commercial music.
RESTRICTIONS – The Client is aware that restrictions imposed by others (e.g. photographer, church, reception hall, guests, etc.), and the constraints of the physical environment, safety, weather, acts of God, plague, epidemic, pandemic, outbreaks of infectious disease or any other public health crisis, including quarantine or other restrictions and can affect the quality and extent of coverage possible. Moving Films Limited guarantees coverage of all events only within the bounds of these restrictions and constraints. Moving Films Limited cannot guarantee coverage of outdoor events during inclement weather. The Client is responsible for obtaining all permissions and clearances, etc., and providing adequate shelter from inclement weather and extreme temperatures.
POSTPONEMENT/CANCELLATION – In the event of a postponement that cannot be accommodated or cancellation of the wedding/agreement, prior to (4) weeks of the event, the amount paid will be returned, except for the non-refundable deposit. If cancellation is made less than (4) weeks remaining to the event, no refunds will be made.
STUDIO LIABILITY – Moving Films Limited will take the utmost care with respect to the production, post-production and delivery of the finished film footage. However, in the event Moving Films Limited fails to comply with the terms of this agreement, due to any event at or beyond the control of Moving Films Limited or its affiliates, including but not limited to illness, constraints of the physical environment, safety, weather, acts of God, plague, epidemic, pandemic, outbreaks of infectious disease or any other public health crisis, including quarantine or other restrictions and catastrophes, or uncontrollable and unforeseeable equipment failure, Moving Films Limited liability is limited to refund of monies paid, excluding non-refundable deposit.
PRODUCTION + EDITORIAL CONTROL – Moving Films Limited is granted full production and editorial control by the Client regarding all aspects of the production and post-production services for this event. In the case of all or part of the event is either not recorded, partially recorded, or not part of the edited final cut, it is at the sole discretion of Moving Films Limited as the exclusive producer of the event photographic and video recording. Any re-editing requested constitutes a separate agreement and charge.
10. MEALS + BREAKS – The crew do not have set break times; they will use their discretion during the day to take any breaks unobtrusively and wherever possible in order to limit loss of coverage. It is requested that for packages longer than 5 hours, you make an allowance for providing crew meals, preferably at the same time as the guests, so that the crew is ready when speeches start or resume.